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Approval page
Dedication
Acknowledgement
Abstract
Table of content
CHAPTER ONE
1.1 INTRODUCTION
1.2 History of the Federal Polytechnic Nekede
1.3 Organization Structure
1.4 Purpose of the study
1.5 Statement of the problems
1.6 Significance of the study
1.7 Scope of the study
1.8 Organization of the study
1.9 Definition of term
CHAPTER TWO
2.0 LITERATURE REVIEW
2.1 Introduction
2.2 Data Base and Data Base Management
2.3 Integrated Information system
2.4 Application Program
2.5 File Organization and Processing
2.6 Best Preferred System
CHAPTER THREE
3.0 SYSTEM ANALYSIS, METHODOLOGY AND DESIGN
3.1 Introduction
3.2 System Investigation (Analysis of Existing System)
3.3 System Specification
3.4 Research Approach
3.5 The existing system
3.6 Data Analysis Techniques
3.7 Problem of the existing system
3.8 The new system and Propose of a New system
3.9 Scope of Design/ System Specification
3.10 Design of the New System and Design Consideration
3.11 System Flow Chart
3.12 processing in the New System
3.13 Storage Medium
3.14 Mode of Accessing Files
3.15 Validation Process
3.16 Output Control
3.17 Implication of the New System
3.18 Input Data Design
3.19 Input File Definition Table
3.2o Output Data Design
3.21 Approach to the New System
CHAPTER FOUR
4.0 INTRODUCTION
4.1 Program and Implementation
4.2 Program Module
4.3 System Flow Chart
4.4 Program Flow Chart
CHAPTER FIVE
5.0 SUMMARY, CONCLUSION AND RECOMMENDATION
5.1 Introduction
5.2 Summary
5.3 Conclusion
5.4 Recommendation
Reference
1.1 INTRODUCTION
Right from the outset, man is prone to keeping records, without
record keeping, there couldn’t be effective management in
administration. Due to the fact that man is forgetful, it is not easy to
have everything on the brain although man has the tending to obtain
much quality of information, and maintain that for a particular period
of time after which the information may die down the idea of record
keeping is necessary in all human endeavor. The early man used the
ideology of stone in its manage of events and essentially. The need
of man started to increase, for example quart for education come up,
there in records must be known, the total number of student in a school
year of admission and all other vital information also in hospitals,
business outfits and other organizations record must be kept, so that
this could be easily b e referred to at any particular time when the
need arise. The bone of contention is how could these records be easily
accessed, due to the demand in the word thus relating it down to a
problem. Such problems are putting down the information. Faster,
retrieving those lay down information as fast as possible, arranging
them and doing arithmetic operations, perfectly without much errors. It
now come to mind of man to build a computer ( A computer is any device
capable of accepting information through its input devices processing it
and providing the result through its output device and can as well
store it). The reason for the invention of computer is to alleviate
human complex nature of problem by applying computer in solving those
problems. Hence the researcher work looks at the application of
computers to one of these problems, which is recorded keeping with
reference to staff record in Federal Polytechnic Nekede Owerri.
1.2 HISTORY OF THE FEDERAL POLYTECHNIC NEKEDE
In federal polytechnic Nekede, the type of record kept include
students record, academic record and staff record. This project work is
going to be based one on of the records kept, staff record. In the
above school, staff are categorized into senior and junior staff. The
admission and welfare committee sees that the federal polytechnic Nekede
are disciplined and staff promotion are taking care of. In the end of a
complex problem on how best to keep records f the staff evolve. This
could easily be solve if computerization is implemented. In Federal
Polytechnic, right form the outset, the method of processing data is
manually and mechanically. This study counter it aim at reducing the
problem encountered in keeping record
This has led to the suggestion that record in Federal Polytechnic should be computerized.
1.3 ORGANIZATIONAL STRUCTURE
RECTOR:
This is the chief executive of the polytechnic; he is
responsible to the governing council for the implementation of policies
of the institution. He also coordinates the activities of the
polytechnic through some principle officers and head of department
DEPUTY RECTOR:
He is second to the rector. He takes over the running of the
institution whenever the rector is no around as directed by the rector
REGISTRAR
This is the head of administration. He is responsibly to the rector for daily administration of the polytechnic
BURSAR:
This is the chief financial matter of the polytechnic
STUDENT AFFAIR OFFICE
He or she over sees the general welfare of the students in outside the teaching blocks.
DIRECTOR OF MEDICAL SERVICES
Over sees the day to day running of the polytechnic medical
center, he makes sure that the medical center is well equipped, so as to
give treatment to staff and students who need medical attention
HEAD OF DEPARTMENT
They help to strengthen and maintain student’s lectures
relationship. They also attend to students and lectures. They over sees
the activities of their respective department unit
CHIEF CIBRAIN
He or she helps for the smooth running of library by co-coordinating other staff works under.
1.4 PURPOSE OF THE STUDY
The aim of this project are channeled towards improving method
of keeping staff record in the federal polytechnic Nekede. This goal can
be realized throu9gh the following steps;
a. Analyzing the manual method of staff record and nothing the disadvantages
b. Defining the data processing, comparing it with manual data processing, bringing out the advantages
c. Finding out the best method of keeping staff record
d. Benefit of computerization
The above objective will be achieved using different tools and techniques as will be seen in later chapters
1.5 STATEMENT OF PROBLEM
In the polytechnic Nekede, since staff record is kept manually, several problem has seen encountered which includes
a. Delay in the processing of staff record
b. Lost of staff record sin transit
c. Human error in computation and duplication of a record
d. Wastage of paper materials
e. Inability to remove outdated records
This project is aim at bringing solution to these problem listed
above by computerization of the staff record. This automatically
changes from record keeping from manual to electronic method of data
processing. A lot questions, which could be use evolved, are enumerated
below.
a. What computer are all about
b. What extend will it fit the arrangement of staff records in federal polytechnic Nekede?
c. What damages will be bring about
d. Why are the implementation of the new system or idea, would
vividly provide answer to these outstanding question above
1.6 SIGNIFICANCE OF THE STUDY
There is a convincing hope that this project will solve most of
the problems encounter by this institution in its staff record. Among
the numerous important are
a. Accuracy and speedy processing of information
b. Quick access to individual record
c. Improved file organization and management
This project will necessitate the modification and the
refinement of the already existing techniques it will also serve as
reference work for further resource
1.7 SCOPE OF THE SUDY
This project work has much to with file generation, file
creation and file organization of staff record. In the course of the
study, file security measure will be suggested to enhance keeping of
staff record in poly Nekede. As a result of certain constants this
research is limited in scope to few departments and the admission with
other unit in polytechnic
1.8 ORGANIZATION OF THE STUDY
This project work aim at bringing into play the benefit of
computerization of staff record in federal polytechnic Nekede, Owerri.
This work is made up of five chapter, chapter one contains the
introduction of the project topic, statement of the problems, objective
of the study. Chapter tow contains the system investigation analysis and
design of input form. Chapter four contain implementation while chapter
five contains summary, conclusion and recommendation
1.9 DEFINITION OF TERMS
Computer: This is an electronic device that is capable of
accepting data, process data and produce the result known as
information. Ordinary, the computer accepts data as input process and it
produces output
BUFFER: This is a temporary or intermediate storage unit used to hold data being transmitted between internal and external storage unit between output device and memory storage
ACCESS TIME: The time taken to retrieve data from a magnetic storage system
ALGORITHM:A set of instruction which processes information in a reasonable
uniform way to achieve a set of goals often used in the specific
content of mathematical problem solving
ASCII:American standard code for information interchange, a
standardized system of representing letters, number etc in digital
format, allowing basic text to be understand and correctly interpreted
by all computers irrespective of their type
ASCII is for text handling only, and does not extent to processing commands
BOOT:This is the process of starting up a computer system. There are tow types of booting namely
1. Warm booting and secondly cold booting
Warm booting: This is when a computer that is already on is
restarted or reset, using the reset button or the combination of three
keys CTRL
BENCHMARK: A standardized set or routine, is used to compare the performance of different computer program etc
BUG: A fault in program
BAUD: A unit of measurement which devote the number of data bit transmitted in one second between on of equipment and author, particularly important in the content of modern and printers
DEBUG: To locate and remove the cause of problem in the executive of problem
FLOW CHART:A graphical representation of the sequence of computer operation in a program permitting the flow of processing to followed by the user
DOWN TIME: Any period when a computer system is out of action due to malfunction or maintenance
HAND SHAKE: A preliminary exchange of code information between two pieces of
equipment before the actual data transmission starts. Hand shake is
designed to ensure that equipment is fully comparable
OPERATING SYSTEM: An intermediate program which resides between the application
program and central processing unit itself, and which co-ordinate
various aspects of machine’s operation
DIGITAL LOGIC: The electronic circuit in a computer in which logic gates and
logic circuit are used to handle binary information by extension, the
term also applies to the digital principles underlying this process
BUBBLE MEMORY: A form of detachable memory module which does not loose its content when it is renewed form its socket in the computer
CAD (computer aided design): An advance computer application which allow the drawing design and testing of ideals on screen
DEFAULT DRIVE: The disk drives, which a computer has been programmed of select it no specification has been given
EXPERT SYSTEM : A computer program or system, which incorporate a body of specialist knowledge contributed by experts in a particular field, thus allowing other user to draw on this knowledge common application includes law, medical research and geology, etc
INTERFACE: This is a means by which a piece of equipment communicate with other equipment. In micro computer interface one usually either of the parallel or serial type
MULTIPLEXERS: A device to combine the output from a number of sources so as to
enable their transmission go through one common communication channel
PACKET SWITCHING: The transmission of data along telecommunication channels using packages of data(usually or fixed length) instead of the convention real time system
PIXEL: The smallest area which can be displayed on a computer screen be a particular computer, one of the dots which make up the display
PROTOCOL: A set of convention on the format of input and output communication between two pieces of equipment
SPOOLING: Simultaneous peripheral operation inline, the practice of transferring information to an maxillary storage Chapter One of Computerization Of Staff Record Project Material ends here.
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